It’s the New Year, the chance to start fresh with your goals and to-do list. We often get super ambitious at the beginning of the year, hoping to accomplish everything at once. No matter where your focus is, balancing work and family life, studying for exams, or just moving yourself to the next stage in life, it can be daunting to get it all done efficiently. Here are my tips for organizing your life to help you get it all done.
Get on a Schedule
I know it sounds like an impossible task, but by having a schedule you create order in your life. Even with my hectic routine, I manage to plan my calendar to get the most out of my day. Getting up at the same time every day will set your internal clock, which is the first step to setting your schedule. I block off the first 20 minutes of my morning to have warm lemon water with cayenne pepper and read the emails that have come in overnight. I find this gives time for my body to wake up and mind to become alert.
Meetings and appointments can make your mornings and afternoons unpredictable, so I rely on the evenings to get myself back on track. Having dinner around the same time every night will allow you a set number of hours each evening wrap up your daily goals. The most important step is getting to bed at a decent time, which will vary person to person (for me it is 11 pm). This ritual will help ensure a good night sleep to start your day feeling refreshed and help you get it all done.
Learn to Prioritize
One of the most important ways to get it all done is learning how to prioritize. Decide what is most important and put that task on the top of your list. It’s very easy to get distracted by smaller less valuable items, but the time spent knocking those things off your list will ultimately push your top priority further and further down.
Yes, women are masters at switching back and forth between tasks with minimal setbacks, but I guarantee that trying to do two things at once is not as productive as it appears. I was guilty of being a multi-tasker for years, thinking I was getting ahead, but in all actuality, I was setting myself back. I now block off all distractions and focus only on the task at hand. It has helped me to work smarter and become more productive.
Outsource It to an App
I know I’m not superwoman, so I rely on technology to help keep me on track. Don’t overload your devices with apps, but here are a few I’ve found to promote productivity.
Business Calendar intuitively organizes all my appointments and meetings. It is the all-round, complete app for responsible, complex calendar management. The app’s widget gives me a clear snapshot of my day, so I never miss a thing. Free Google
To Do List
Wunderlist is not your ordinary To-Do list. It is an amazingly simple tool that will help you stay organized while prioritizing your tasks. With Wunderlist you can create multiple lists for each project or subject, like – groceries, calls to return, or bills to pay. Sync any chosen list with a colleague or loved one, assign a particular task to someone, and even add comments to an item for further detail. My husband and I use it to update the grocery list and save articles that we think each other would be interested in. Free IOS & Google
Trello is the app I use to keep track of all my business projects. This card based program is easy to use and very helpful when organizing tasks that have multiple components. Add supporting documents, checklists and status updates to every step. Whether you are working solo or with a team, this app is a go-to for accomplishing your goals. Available for desktop & app.
Use Your Idle Time
For New Yorkers the subway, as long as you aren’t riding during rush hour, can be the only moment you can just sit and do nothing. Take advantage of any downtime and focus it towards a task. You can get organized, make your grocery list, or go through emails. For me, I have a mini meeting with myself to make sure I’m on track for the day. Plus, I use the time to clean out my inbox.
Take Time for Yourself
I know from experience that being stressed and burnt out only leads to being less productive. Take time to recharge your battery! Last week I did something I hadn’t done in a long time…I stayed in bed for most of the day, ordered in, and caught up on episodes of This is Us. The next day I was ready to conquer the world. I got so much accomplished I even impressed myself. Life is stressful and can run you down, so don’t be afraid to say no and have some relaxation time for you!
How do you get it all done – Share you tips below!
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